Trade Show & Event Rental Displays, Booths & Accessories

Rental Terms and Conditions

APG Exhibits rental program is designed to suit your needs, budget and timeline. That's why we offer a multitude of solutions, both customized and out-of-the-box to best align to your specific needs.

Rental Order Process: Once your sales representative receives an inquiry for a particular kit for a particular show, he/she will determine what 30 day date range will accommodate shipping to the show, the duration of the show and the return.

Your sales representative will then run a calendar query for the display in demand to identify:

• The inventory available in house 
 the inventory allocated for confirmed orders 
 the inventory out for that specific 30 day time frame
• Your sales representative will then communicate the availability at that specific moment in time. If the order is not placed until the following day/week, etc., there is no guarantee of availability for
that show/event.
• When your sales representative receives an official PO, he/she will run the query again to ensure the kit in demand is still available. If so, the order will be placed and confirmed. Upon confirmation you will be provided a rental contract to sign. Orders will not ship without a signed contract.
• Credit Card required on file for any additional charges.

Rental and Purchased Items: All rented structures remain the property of APG Exhibits. Rented hardware items will be clearly noted on the order. Display graphics are purchased and remain the property of the purchaser. The renter does not need to return purchased items. Renter agrees to use care in handling of the rented items and keep in good condition. Damages to the rented structures will be documented and an explanation of damages will be communicated within 14 days of the rental return. The cost of repairing/replacing rented items will be billed on a separate invoice.

Rental Period: Standard rental period is 30 calendar days unless an extension is mutually agreed upon. The 30 day period begins at the time of shipment and rental item availability is not guaranteed until the
order is confirmed. All items are available on a first come first serve basis. Rentals are for a single use only. All structures and shipping containers are due back, freight pre-paid, by the last day of the rental period.

Extended Rental Period Flat Rates: 36 to 45 days - add 40% 
 46 to 60 days - add 70% 
 Extended rentals must be approved in advance.

Late Charges: Rental items not returned within 30 days will be subject to a daily late charge of 7% of the total initial rental price. Items 45 days overdue or lost will be considered as a purchase and will be invoiced/charged at the difference between the purchase price, as new, and the amount paid in rental fees. Fees will automatically be applied.

Shipping Costs: APG Exhibits rental displays are provided with return address labels for shipment back so that materials are returned appropriately to the originating facility. The pickup and coordination of return is the responsibility of the customer. All rental structures returned freight collect will be billed at plus 30%.

Purchase: If the decision is made to purchase a rental structure before it is returned, the purchase price will be adjusted for rental fees already billed in comparison to the purchase price. The purchase of rented items must be reviewed and approved by APG Exhibits in advance. If a purchase made of similar equipment within 30 days of a rental return, 50% of the original rental amount (hardware only) will be deducted from the purchase. The hardware purchased is the hardware that is rented and is sold as is.

Damage to Property: Renter agrees to use care in handling of the rented items and keep in good condition. Damages to the rented structure will be documented explaining the damage within 14 days of the rental return. The cost of repairing/replacing the rented items will be billed separately. All rental structures other than those noted for outdoor use should be used for indoor applications.